TABLE OF CONTENTS
- Before Creating any Meetings
- When Starting a Meeting
- Send a Student Back to the Waiting Room
Before Creating any Meetings
Before you schedule any Zoom meetings, visit the Zoom Settings webpage and configure your meeting settings. Unless you're an experienced, sure-footed Zoom user, I recommend these settings:
Turn On - Mute participants upon entry
Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves.
Turn Off - Chat
Allow meeting participants to send a message visible to all participants
Turn Off - Private chat
Allow meeting participants to send a private 1:1 message to another participant.
Turn Off - File transfer
Hosts and participants can send files through the in-meeting chat.
Set to "Host Only" - Screen sharing
Allow host and participants to share their screen or content during meetings
Turn Off - Allow removed participants to rejoin
Allows previously removed meeting participants and webinar panelists to rejoin
Turn Off - Allow participants to rename themselves
Allow meeting participants and webinar panelists to rename themselves.
If you ABSOLUTELY NEVER plan to use the annotation feature, which allows you to draw on your screen while screen sharing, you can also turn off Annotation. This will disable the feature for you, as well as for students.
Turn Off - Annotation
Allow host and participants to use annotation tools to add information to shared screens
After configuring these settings in Zoom, they should apply to all meetings you host.
When Starting a Meeting
I recommend start your meeting a few minutes early, so you have time to adjust these settings before you admit any students from the waiting room.
Important: These settings must be fixed or verified each time you start your meeting.
Keep Students Muted
Click Participants, then click More. Make sure the settings show:
- Checked - Mute Participants upon Entry
- Unchecked - Allow Participants to Unmute Themselves
These settings will force students to stay muted unless you unmute them individually.
Click Security, and verify that Share Screen and Rename Themselves are Unchecked.
Finally, if you’ll be sharing your screen, be sure to turn off “Attendee Annotation”. If you don’t turn this off, students can draw on your screen when you share your screen. You must turn this off manually for every meeting.
Click the green Share Screen button, then click More -> Disable attendee annotation. This control will only be available after you have started sharing your screen.
Send a Student Back to the Waiting Room
If a student is disruptive, you can send them back to the waiting room, and re-admit them to the meeting after a cooling-off period.
Click Participants to open the Participants panel, then mouse over the student's name. Click More and choose Put in Waiting Room.
You may also choose to simply Remove the student instead; however, a "removed" student will not be able to re-join this meeting session.